Compare
Evenbead and QuickBooks, side by side
QuickBooks Online prices by feature set and by how many people sign in. Evenbead charges one price per company, with unlimited users. A five-person team needs QuickBooks Online Plus at $140 a month; Evenbead Business is $49, about a third of that.1 Moving is free on annual plans and checked to the cent (migrations are in pilot). Here are the numbers, and where we're not there yet.
Evenbead is pre-launch. Our prices are proposed and nothing is for sale yet. Rows marked "Coming" aren't built; QuickBooks has them today.
Price and users
List prices and who can sign in
QuickBooks Online yearly figures are 12 times the monthly list price, before promotions.1 QuickBooks Desktop Enterprise is sold per user per year; the figure shown is for one user.2 Evenbead yearly prices are the annual plans (two months free).
| Plan | Monthly | Per year | Users included |
|---|---|---|---|
| QuickBooks OnlineSimple Start | $38 | $456 | 1 |
| QuickBooks OnlineEssentials | $85 | $1,020 | 3 |
| QuickBooks OnlinePlus | $140 | $1,680 | 5 |
| QuickBooks OnlineAdvanced | $340 | $4,080 | 25 |
| QuickBooks Desktop Enterprise1 user | — | about $1,873 | 1 (priced per user) |
| EvenbeadSolo | $19 | $190 | Unlimited |
| EvenbeadBusiness | $49 | $490 | Unlimited |
| EvenbeadAdvanced | $99 | $990 | Unlimited |
| EvenbeadOwned (self-host) | — | $399 | Unlimited |
Example: a team of 10
QuickBooks Online Plus includes 5 users, so a 10-person team needs Advanced at $340 a month.1 On Evenbead, the same team fits on any plan; Business is $49 a month. QuickBooks Online includes 2 accountant seats (3 on Advanced); Evenbead has no limit.
Key features
Where each feature sits
Our rule: a feature lands one tier lower than on QuickBooks Online, unless it carries a real per-company cost (bank feeds, payroll, payments, bill pay, e-filing). The status column says whether it's in our software today.
| Feature | QuickBooks Online1 | Evenbead | Evenbead status |
|---|---|---|---|
| Users | 1, 3, 5 or 25 by plan; more people means a higher plan | Unlimited on every plan | Plan term |
| Accountant access | 2 accountant seats (3 on Advanced) | Unlimited, plus a free firm console | Built |
| Bill approvals | Advanced | Every plan, through the approval queue | Built |
| Recurring invoices | Simple Start and up | Every plan | Built |
| Estimates | Every plan | Every plan | Built |
| Classes | Plus (up to 40) and Advanced | Business and up, unlimited | Built |
| Connected bank feeds | Every plan | Every plan (3, 15 or unlimited accounts) through Plaid; in pilot on Plaid's sandbox until production keys are approved | Pilot |
| Locations | Plus and Advanced | Business and up, unlimited | Coming · Phase 1 |
| AI transaction categorization | Every plan learns categories; more automation on Plus and up | Suggestions on every plan today (rules, vendor history, Plaid categories; suggest-first); calibrated auto-post on Business and up only once measured at 99% precision | Pilot |
| Custom roles | Advanced | Business and up | Coming · Phase 1 |
| Custom fields | 1, 4, 4 or 12 by plan | Unlimited on every plan | Coming · Phase 1 |
| Backup and full export | Advanced | Every plan: SQL dump, JSONL, Parquet, audit chain and receipts | Built |
| Batch transactions | Advanced | Every plan, through the API | Coming · Phase 1 |
| Projects and job costing | Plus and up | Business and up (every plan during the beta) | Built |
| Budgets | Plus and up | Business and up (every plan during the beta) | Built |
| Inventory at average cost | Plus and up | Business and up | Coming · Phase 2 |
| Workflow automation | Advanced | Business and up | Coming · Phase 2 |
| Live spreadsheet export | Excel/Sheets sync on Advanced | Business and up | Coming · Phase 2 |
| Revenue recognition, fixed assets | Advanced | Business and up | Coming · Phase 3 |
| Multiple entities | Not in QuickBooks Online plans | Advanced and Owned | Coming · Phase 3 |
| Payroll | Separate subscription | Add-on | Coming · Phase 2–3 |
Every plan also includes Evenbead's agent controls: the REST API and MCP server, dry-run previews, an approval queue for agent writes, scoped agent keys and a tamper-evident audit log (all built). See every feature by plan.
Switching
What switching looks like
The risky part of leaving QuickBooks is not knowing whether the numbers survived. So the move ends with proof.
Free migration
On any annual plan or firm-billed file, we bring your books across at no charge: from QuickBooks Desktop through a free export tool on your own machine, or from QuickBooks Online through its API and report exports.
Tie-out to the cent
The trial balance is compared for every period. If any account is off by a cent, the migration is marked failed and the report lists the differences. QuickBooks Online imports also list anything it doesn't let you export.
Keep your accountant
Your accountant signs in free, with as many people as their firm needs, and can supervise several clients from one console. Trial-balance exports go to their tax software.
Run in parallel, then switch
Keep QuickBooks for a month alongside Evenbead and switch when the month closes the same in both. Old history comes across as a read-only record.
Status: the Desktop connector, the Online importer and the tie-out report are built and tested on synthetic company files only. They haven't run on a real QuickBooks file yet; that happens with pilot firms first. Mapped exports for Lacerte, UltraTax CS and Drake are coming (a generic trial-balance CSV works today).
Sources and notes
- QuickBooks Online prices, user counts and plan features: Intuit's pricing page and plan comparison, list prices after the August 2026 price change. Prices checked 2026-10-11; see quickbooks.intuit.com/pricing.
- QuickBooks Desktop Enterprise: about $1,873 per year for one user (Silver), checked 2026-10-11; see quickbooks.intuit.com/desktop/enterprise. Prices rise with tier and users.
- Evenbead prices are proposed and may change before launch. The first 1,000 paying companies get a 3-year price lock.
QuickBooks® is a registered trademark of Intuit Inc.; Evenbead is not affiliated. Evenbead is not endorsed by or sponsored by Intuit. Product names are used only to identify the products compared.